The Ethiopian Women in Energy Association (EWiEn) is seeking to engage a professional Event Organiser (Firm) to manage the end-to-end logistical coordination, operational execution, and reporting for its flagship Annual Energy Event 2026 in Addis Ababa. The selected firm will operate independently to deliver a seamless event experience for 200+ sector leaders, partners, and participants.

The Event Organiser will be responsible for overall logistical planning, coordinating print vendor sample quality and material transport, managing 15 mainstream media outlets and press schedules, handling exhibitor booth setups, overseeing venue AV and main display screen transitions, deploying on-site rapporteurs for real-time minuting, and producing comprehensive post-event reports and inventory wrap-ups.

We are looking for an established event management firm with a minimum of five (5) years of proven experience handling large-scale corporate or NGO events (100+ participants). The candidate firm should demonstrate strong capabilities in logistics, vendor oversight, rapporteur/minute-taking services, AV management, media handling, and stakeholder coordination in Ethiopia.

The Event Organiser will report directly to the Head of Finance & Administration and work in continuous alignment with assigned organizational focal points.

Interested firms should submit their Technical Proposal, Financial Proposal, and updated Business License to career@ewien.org with the exact subject line: “Event Organiser (Firm) for Annual Energy Event 2026”.

📄 Download the Terms of Reference (ToR) for full details on key responsibilities, deliverable timelines, and selection methodology.